INDUSTRIAL AND SYSTEMS ENGINEERING PROGRAM
ISE 4821. Fall 2018. CAPSTONE DESIGN 1
PROJECT: DESIGN AND LAYOUT OF A NEW OFFICE FACILITIES FOR THE CIC CORP
DUE DATE : TO DE DETERMINED LATER
STATEMENT OF THE PROJECT: The CIC Corp. is in the process of centralizing
all its non-manufacturing operations (in Cleveland and Wooster, Ohio) in Youngstown
Ohio. After a complete business restructuring, the company has decided to reduce office
costs by downsizing all the non-manufacturing departments (offices)and in most cases
consolidating those departments if possible.
A new office facility will be designed to accommodate the planned centralization. The
facilities planning and design engineers has determined that the following departments or
functions Should be provided adequate office space separately (or in combination with
other departments) if such a combination will improve operations. As a facilities design
consultant, you are required to develop the layout of a single or double story (no
basement) office complex for the company. The company plan to rent the required space
and not to build it(1). You are expected to Use:
A- Standard Office Design data and state in the report all your references/sources
B- AutoCAD or a similar graphic package (Expert office is another option) for drawing.
C- An appropriate Layout Software (one software will be provided). Your final report
should include a least the following sections (with detailed information):
1-Estimated size of each office & methods/assumptions used in determining the sq. ft
required
2-Discussion on methods/logic used for space allocation, and relationship
modifications and/or justification.
3-Dimensionds of halls, entrances, furniture. ,…..
4-Type of structure, layout and furnishing recommended
5-An organization chart for the company
6-Your computerized layout, the final (adjusted) layout.
7-Layout Evaluation work/report
8-Your recommendations concerning what should be included in each office or within
the total office complex (support facilities)
9-A database which could be used by facility design engineers and facility manager in
control, Redesign, evaluation and performing their other facility related functions.
10-Financial/cost analysis of your proposed design/layout.
Note that you may modify some of the information provided if such modifications are
allowable and will improve the final layout and overall performance of the office system.
In addition, you should include other functions (such as employee lounge, lavatories…)
which are standard features of any office systems. Information on sizes and number of
such facilities are found in your textbook, as well as other relevant sources
AJAX CORPORATION Page 2
LIST OF DEPARTMENTS/FUNCTIONAL WHICH
MUST BE ASSIGNED OFFICE SPACE**
DEPARTMENT/FUNCTION TYPE OF OFFICE TYPE OF FURNITURE
A: Executive branch:
Chairman of the Board EX (Executive). EX (Executive)
President “ “
V.P. Sales/Marketing “ “
Controller “ “
V.P. Manufacturing “ “
V.P. Finance “ “
V.P. Overseas operations “ “
B: Divisions:
1-Business & Services Division:
Head Business & Services Division PR EX
B-1. Personnel/Training Dept:
Manager PR (Private)- EX/ ST (Std)
Training Specialist PR ST
2 Supervisors SEMI PR /GEN (General). ST
6 Analyst GEN ST
2 Clarks/Data entry GEN ST
1 Secretary GEN ST
B-2. Information Processing/IT Dept.
Director PR EX
2 Supervisors PR/ SEMI PR ST
7 Programmers/Analysts GEN ST
2 Network/Multimedia Specialists GEN ST
MIS Specialist SEMI PR ST
2 Operators/Technicians GEN/SEMI PR SP
(Special)
3 Clerks/Data Entry GEN ST
B-3. Accounting Dept.
Chief Accountant PR EX
Supervisor Auditing SEMI PR/ PR ST
Supervisor Cost Accounting “ “
Supervisor Profitability Acct. “ “
6 Accountants GEN ST
9 Acct Clerks/Data entry… GEN ST
B-4. Sales: Department:
Manager: PR ST
2 Supervisors (domestic sales). SEMI PR ST
8 Salesperson/Sales Engineer SEMI PR ST
2 Order Entry Clerks GEN ST
———————————————————————————————
(1): A small office building or one or two floors of a large office building available for lease
(continu). Page 3
2 General Clerks/Secretaries GEN ST
Supervisor International Sales PR ST
B-5. Sales Support Dept.
Supervisor PR ST
2 Product Analyst/Engineer SEMI PR ST
1 Safety/Reliability Expert SEMI PR ST
2 Clarks/Secretaries/,.. GEN ST
B-6. Marketing Dept:
Manager PR ST
2 Market Analyst GEN ST
Marketing Specialist (Overseas). GEN ST
1 Clerk/Secretary GEN SB-7.
B-7. Purchasing Dept.:
Manager PR ST
6 Buyers SEMI PR/GEN ST
2 Contract/Lease Specialist “ ST
4 Clerks/Secretaries/….. GEN ST
B-8. Advertising/Public Relation Dept.:
Manager PR ST
2 Artists PR/SEMI PR ST/SP
Planner/Media Advisor PR/SEMI PR ST
Supervisor Public Relation PR/SEMI PR ST
Public Relation liaison SEMI PR ST
2 Clerks/ Word Processor/. ….. GEN ST
2-Technical Services Division:
Head Tech Services Division PR EX
T-1. Engineering/Design:
Chief Engineer PR ST
2 Engineering Supervisors PR ST
3 Sr. Engineers SEMI PR ST
16 Engineers/Designers GEN ST
5 Technicians GEN ST
3 Clerks GEN ST
T-2. Production Planning/Control Dept.:
Supervisor PR ST
4 Planners/Engineers GEN ST
2 Clerks/ Data Entry,.. GEN ST
T-3. Quality Control/Standardization:
Manager PR ST
2 Quality Control Engineers GEN ST
ISO Systems specialist PR ST
QC Lab Technician GEN ST
Clerk GEN ST
(Continue) Page 4
T-4. Logistics & Traffic Planning / Control Dept:
Manager PR ST
2 Analyst / Planner SEMI PR ST
3 Guards/Controllers GEN ST
1 Clerks GEN ST
Other function that need office space include
A partial list of departments/functions which (in the old office system) occupy office space and
we need to consider in the office planning process include the followings:
1- Switchboard 1-2 Persons
2- Printing and media services 3-4 Persons (Supervisor, 2 media
technician/Artist, Clerk)
3- Supplies/Storage 1-2 Persons
4- Mail Room 2-3 Persons
5- Reception ? Persons
6- Conference Rooms ………..
7- Others ……….. (YOU NEED TO DETERMINE)
** This is a list of major functions provided to you by the Company. It is not complete (Some standard
functions/areas are not usually listed) and facility planners must update and complete the list. In the new
office you need to:
1- Update the list by adding other necessary departments that an office complex needs.
2- Combine / eliminate some department / functions by determining what is the best combination
for a MODERN OFFICE SYSTEM
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